Lesson 15: Creating a Chart
To make best use of computer resources FlexiHub is a must have software for mid to large scale. In this free Excel XP tutorial, get the Excel XP help you need to create and edit data, use formulas, and more. Excel XP - Character Sheet Hi, I am making a Dungeons and Dragon Character sheet Template and I would like to know if there is a way for excel to auto calculate this.
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Introduction
By the end of this lesson, you should be able to:
Excel XP is a spreadsheet application. The integration platform can read and write Excel version 2.x, 3.x, 4.x, 5.x, Excel 95, Excel 97, Excel 2000 and Excel XP files. With the Excel XP connector, the integration platform can read and write Excel XP data files. Free Windows Xp Download; Shockwave Player; Photo-Edit; Background; Enable Task Manager; Singular Value; 1y0-326 Citrix Exam; Icmp Ping Tool; 18 Wheels Of Steel Pedal To The Metal; Bea Weblogic 0b0-104; Ecard; Video Media Converter.
- Identify the parts of a chart
- Identify different types of charts
- Create an embedded chart
- Create a chart sheet
Understanding the different chart types
Excel XP allows you to create many different kinds of charts.
Area chart
An area chart emphasizes the trend of each value over time. It also shows the relationship of parts to a whole.
Column chart
A column chart uses vertical bars or columns to display values over different categories. It is ideal for showing variations in value over time.
Bar chart
A bar chart is similar to a column chart except it uses horizontal rather than vertical bars. Similar to the column chart, the bar chart shows variations in value over time.
Line chart
A line chart shows trends and variations in data over time, displaying a series of points that are connected over time.
Pie chart
A pie chart displays the contribution of each value to the total. Pie charts are an effective way to display information when you want to represent different parts of the whole, or the percentages of a total.
Other charts
Other charts that can be created in Excel XP include doughnut, stock XY (scatter), bubble, radar, and surface, as well as cone, cylinder, and pyramid charts.
Identifying the parts of a chart
Have you ever read something you didn't fully understand, but when you saw a chart or graph the concept became clear and understandable? Charts are a visual representation of data in a worksheet. Charts make it easy to see comparisons, patterns, and trends in data.
Source data
This is the range of cells that make up a chart. The chart is updated automatically whenever the information in these cells changes.
Title
This is the title of the chart.
Legend
This is the chart key, which details what each color on the chart represents.
Axis
This is the vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y axis, while the horizontal axis is referred to as the X axis.
Data series
This is the actual charted values, which usually are rows or columns of the source data.
Value axis
This is the axis that represents the values or units of the source data.
Category axis
This is the axis identifying each data series.
Creating a chart using the Chart toolbar
Charts can be created in a number of ways in Excel XP. The quickest way to create and edit your charts is to use the Chart toolbar.
To show the Chart toolbar:
- Choose ViewToolbarsChart on the menu bar.
Parts of the Chart toolbar:
Chart objects list box
This list box lets you select different parts of a chart for editing.
Format chart area
This is used to format the part of the chart that is currently selected.
Chart type
This is a drop-down menu that lets you select different types of charts. The chart type can be changed at any time.
Legend
This is used to show or hide the chart legend.
Data table
This is used to show or hide the actual source data that was used to create the chart.
By row
This plots the data series using the row labels (Y axis).
By column
This plots the data series using the column labels (X axis).
Angle text
This is used to rotate the angle of the X axis and Y axis labels.
Creating an embedded chart
Charts can be created in one of two ways in Excel XP: embedded charts and chart sheets. Excel creates an embedded chart by default. An embedded chart is placed on the same worksheet as the source data that was used to create it.
To embed a chart in a worksheet:
- Choose ViewToolbarsChart on the menu bar.
- Select the range of cells you want to chart. Your source data should include at least three categories or numbers.
- Click the chart type drop-down menu on the Chart toolbar and select the chart you want to use.
- Open the chart options dialog box by clicking ChartOptions to add a title to your chart.
- Select the Titles tab, and type the title of the chart in the Chart Title text box.
Different charts work best with different data. A pie chart, for example, can only display one data series at a time.
Excel XP includes a four-step Chart Wizard you can use to guide you through the steps for creating a chart. Highlight the cell range you want to chart, choose InsertChart on the menu bar, and follow the instructions in the wizard.
Creating a chart sheet
Sometimes you may want to create a chart and place it on a separate sheet in the workbook. This is called a chart sheet. Chart sheets can make your charts stand out, particularly when you're working with complicated spreadsheets.
To move an embedded chart to a chart sheet:
- Create an embedded chart.
- Select the chart to be moved to a chart sheet.
- Choose ChartLocation from the menu bar.
- In the Chart Location dialog box, select As a new sheet.
(The As object in radio button adds the chart as an embedded object on the worksheet.) - Click OK. The chart is displayed on a separate chart sheet in the workbook.
You can also use the Chart Location dialog box to rename the chart sheet.
Challenge!
- Type the following information on the worksheet:
In cell A2, type January
In cell A3, type February
In cell A4, type March
In cell B1, type Bill
In cell B2, type 3542
In cell B3, type 7184
In cell B4, type 6531
In cell C1, type Mary
In cell C2, type 2943
In cell C3, type 6542
In cell C4, type 7137
In cell D1, type Bob
In cell D2, type 3403
In cell D3, type 7314
In cell D4, type 6942 - Create an embedded line chart showing the numbers on the Y axis and the months on the X axis.
- Change the embedded line chart to an area chart.
- Convert the embedded area chart to a chart sheet.
/en/excelxp/moving-resizing-and-deleting-charts/content/
Lesson 6: Creating Complex Formulas
/en/excelxp/creating-simple-formulas/content/
Introduction
By the end of this lesson, you should be able to:
- Create complex formulas
- Fill a formula to another cell
- Copy and paste a formula to another cell
- Revise a formula
- Create an absolute reference
Complex formulas defined
Simple formulas have one mathematical operation. Complex formulas involve more than one mathematical operation.
The order of mathematical operations is important. If you enter a formula that contains several operations—like adding, subtracting, and dividing—Excel XP knows to work these operations in a specific order. The order of operations is:
- Operations enclosed in parenthesis
- Exponential calculations (to the power of)
- Multiplication and division, whichever comes first
- Addition and subtraction, whichever comes first
Using this order, let us see how the formula 120/(8-5)*4-2 is calculated in the following picture:
Let's take a look at another example:
2*(6-4) =?
Is the answer 8 or 4? If you ignored the parentheses and calculated in the order in which the numbers appear, 2*6-4, you'd get the wrong answer, 8. You must follow the order of operations to get the correct answer.
To calculate the correct answer:
- Calculate the operation in parenthesis (6-4), where the answer is 2.
- Multiply the answer obtained in step 1, which is 2, to the numeric 2* that opened the equation. In other words, multiply 2*2.
- The answer is 4.
When using formulas with cell references, the results change each time the numbers are edited.
In Excel, never do math in your head and type the answer in a cell where you would expect to have a formula calculate the answer.
Complex formulas defined
Before moving on, let's explore some more formulas to make sure you understand the order of operations by which Excel calculates an answer.
5*3/2 | Multiply 5*3 before performing the division operation because the multiplication sign comes before the division sign. The answer is 7.5. |
5/3*2 | Divide 5/3 before performing the multiplication operation because the division sign comes before the multiplication sign. The answer is 3.333333. |
5/(3*2) | Perform the operation in parentheses (3*2) first and divide 5 by this result. The answer is 0.833333. |
5+3-2 | Add 5+3 before performing the subtraction operation because the addition sign comes before the subtraction sign. The answer is 6. |
5-2+3 | Subtract 5-2 before performing the addition operation because the subtaction sign comes before the addition sign. The answer is 6. |
5-2*3 | Multiply 2*3 before performing the subtraction operation because the multiplication sign is of a higher order than the subtraction sign. The answer is -1. |
(5-2)*3 | Perform the operation in parenthesis (5-2) first and then multiply by 3. The answer is 9. |
Creating complex formulas
Excel XP automatically follows a standard order of operations in a complex formula. If you want a certain portion of the formula to be calculated first, put it in parentheses.
If we wanted to add the contents of cell B2 and cell B3, for example, then take that answer and multiply it by the data in cell A4, we would need to define the following formula: =(B2+B3)*A4.
- Enter the numbers you want to calculate.
- Click the cell where you want the formula result to appear.
- Type the equals sign (=) to let Excel know that a formula is being defined.
- Type an open parenthesis, or (.
- Click the first cell to be included in the formula (cell B2, for example).
- Type the addition sign (+) to let Excel know that an add operation is to be performed.
- Click the second cell in the formula. The reference B3 displays where you want your result.
- End the B2+B3 operation by adding a closed parenthesis, or ).
- Type the next mathematical operator, or the multiplication symbol (*), to let Excel know that a multiply operation is to be performed.
- Click the third cell to be included in the formula, cell A4.
- Press Enter or click the Enter button on the formula bar to complete the formula.
Try changing one of the values in the formula and watch the answer to the formula change.
Excel will not always tell you if your formula contains an error, so it's up to you to check all of your formulas. To learn how to do this, read the Double-Check Your Formulas lesson from our Excel Formulas tutorial.
Filling formulas to other cells
Sometimes you'll write a formula that gets used various places within a worksheet. For example, a spreadsheet may contain several columns of numbers. Each column will contain a formula that adds all of the numbers in it. You could write the formula several times, once in each column, or you could copy and paste it into each column. The fill formula method allows you to copy a formula and fill it into many different cells at the same time.
The mouse pointer changes to a black crosshair when passed over the fill handle, or the square box in the lower-right corner of the cell.
To use the fill handle to copy a formula to a surrounding cell:
- Click the cell that contains the formula to be copied.
- Position the mouse pointer over the fill handle.
- Click and hold the left mouse button, then drag the contents to the cell that will receive the fill formula.
- Release the mouse button.
- Select the Copy Cells option in the fill formula drop-down menu.
Excel Npv Formula Year 0
The cell references in a formula are automatically updated when the formula is copied to other cells in the spreadsheet.
You can also copy and paste formulas to other cells. This is discussed on the next page.
Excel Npv
Copying and pasting formulas
The process to copy and paste a formula is identical to the process for copying and pasting text.
To copy and paste a formula:
- Select the cell that contains the formula you want to copy.
- Click the Copy button. Marching ants appear around the copied cell(s).
- Select the cell where the copied formula will be pasted.
- Press the Enter key. The formula is copied to the new location.
Revising formulas
You can revise any formula that was previously written in a worksheet.
To revise a formula using the keyboard:
- Double-click the cell containing the formula you want to revise.
- The cursor can now move left and right between the values in the formula in cell B5.
- Make the necessary changes to the formula.
- Press the Enter key or click the Enter button to accept the new formula.
Creating an absolute reference
Category axis
This is the axis identifying each data series.
Creating a chart using the Chart toolbar
Charts can be created in a number of ways in Excel XP. The quickest way to create and edit your charts is to use the Chart toolbar.
To show the Chart toolbar:
- Choose ViewToolbarsChart on the menu bar.
Parts of the Chart toolbar:
Chart objects list box
This list box lets you select different parts of a chart for editing.
Format chart area
This is used to format the part of the chart that is currently selected.
Chart type
This is a drop-down menu that lets you select different types of charts. The chart type can be changed at any time.
Legend
This is used to show or hide the chart legend.
Data table
This is used to show or hide the actual source data that was used to create the chart.
By row
This plots the data series using the row labels (Y axis).
By column
This plots the data series using the column labels (X axis).
Angle text
This is used to rotate the angle of the X axis and Y axis labels.
Creating an embedded chart
Charts can be created in one of two ways in Excel XP: embedded charts and chart sheets. Excel creates an embedded chart by default. An embedded chart is placed on the same worksheet as the source data that was used to create it.
To embed a chart in a worksheet:
- Choose ViewToolbarsChart on the menu bar.
- Select the range of cells you want to chart. Your source data should include at least three categories or numbers.
- Click the chart type drop-down menu on the Chart toolbar and select the chart you want to use.
- Open the chart options dialog box by clicking ChartOptions to add a title to your chart.
- Select the Titles tab, and type the title of the chart in the Chart Title text box.
Different charts work best with different data. A pie chart, for example, can only display one data series at a time.
Excel XP includes a four-step Chart Wizard you can use to guide you through the steps for creating a chart. Highlight the cell range you want to chart, choose InsertChart on the menu bar, and follow the instructions in the wizard.
Creating a chart sheet
Sometimes you may want to create a chart and place it on a separate sheet in the workbook. This is called a chart sheet. Chart sheets can make your charts stand out, particularly when you're working with complicated spreadsheets.
To move an embedded chart to a chart sheet:
- Create an embedded chart.
- Select the chart to be moved to a chart sheet.
- Choose ChartLocation from the menu bar.
- In the Chart Location dialog box, select As a new sheet.
(The As object in radio button adds the chart as an embedded object on the worksheet.) - Click OK. The chart is displayed on a separate chart sheet in the workbook.
You can also use the Chart Location dialog box to rename the chart sheet.
Challenge!
- Type the following information on the worksheet:
In cell A2, type January
In cell A3, type February
In cell A4, type March
In cell B1, type Bill
In cell B2, type 3542
In cell B3, type 7184
In cell B4, type 6531
In cell C1, type Mary
In cell C2, type 2943
In cell C3, type 6542
In cell C4, type 7137
In cell D1, type Bob
In cell D2, type 3403
In cell D3, type 7314
In cell D4, type 6942 - Create an embedded line chart showing the numbers on the Y axis and the months on the X axis.
- Change the embedded line chart to an area chart.
- Convert the embedded area chart to a chart sheet.
/en/excelxp/moving-resizing-and-deleting-charts/content/
Lesson 6: Creating Complex Formulas
/en/excelxp/creating-simple-formulas/content/
Introduction
By the end of this lesson, you should be able to:
- Create complex formulas
- Fill a formula to another cell
- Copy and paste a formula to another cell
- Revise a formula
- Create an absolute reference
Complex formulas defined
Simple formulas have one mathematical operation. Complex formulas involve more than one mathematical operation.
The order of mathematical operations is important. If you enter a formula that contains several operations—like adding, subtracting, and dividing—Excel XP knows to work these operations in a specific order. The order of operations is:
- Operations enclosed in parenthesis
- Exponential calculations (to the power of)
- Multiplication and division, whichever comes first
- Addition and subtraction, whichever comes first
Using this order, let us see how the formula 120/(8-5)*4-2 is calculated in the following picture:
Let's take a look at another example:
2*(6-4) =?
Is the answer 8 or 4? If you ignored the parentheses and calculated in the order in which the numbers appear, 2*6-4, you'd get the wrong answer, 8. You must follow the order of operations to get the correct answer.
To calculate the correct answer:
- Calculate the operation in parenthesis (6-4), where the answer is 2.
- Multiply the answer obtained in step 1, which is 2, to the numeric 2* that opened the equation. In other words, multiply 2*2.
- The answer is 4.
When using formulas with cell references, the results change each time the numbers are edited.
In Excel, never do math in your head and type the answer in a cell where you would expect to have a formula calculate the answer.
Complex formulas defined
Before moving on, let's explore some more formulas to make sure you understand the order of operations by which Excel calculates an answer.
5*3/2 | Multiply 5*3 before performing the division operation because the multiplication sign comes before the division sign. The answer is 7.5. |
5/3*2 | Divide 5/3 before performing the multiplication operation because the division sign comes before the multiplication sign. The answer is 3.333333. |
5/(3*2) | Perform the operation in parentheses (3*2) first and divide 5 by this result. The answer is 0.833333. |
5+3-2 | Add 5+3 before performing the subtraction operation because the addition sign comes before the subtraction sign. The answer is 6. |
5-2+3 | Subtract 5-2 before performing the addition operation because the subtaction sign comes before the addition sign. The answer is 6. |
5-2*3 | Multiply 2*3 before performing the subtraction operation because the multiplication sign is of a higher order than the subtraction sign. The answer is -1. |
(5-2)*3 | Perform the operation in parenthesis (5-2) first and then multiply by 3. The answer is 9. |
Creating complex formulas
Excel XP automatically follows a standard order of operations in a complex formula. If you want a certain portion of the formula to be calculated first, put it in parentheses.
If we wanted to add the contents of cell B2 and cell B3, for example, then take that answer and multiply it by the data in cell A4, we would need to define the following formula: =(B2+B3)*A4.
- Enter the numbers you want to calculate.
- Click the cell where you want the formula result to appear.
- Type the equals sign (=) to let Excel know that a formula is being defined.
- Type an open parenthesis, or (.
- Click the first cell to be included in the formula (cell B2, for example).
- Type the addition sign (+) to let Excel know that an add operation is to be performed.
- Click the second cell in the formula. The reference B3 displays where you want your result.
- End the B2+B3 operation by adding a closed parenthesis, or ).
- Type the next mathematical operator, or the multiplication symbol (*), to let Excel know that a multiply operation is to be performed.
- Click the third cell to be included in the formula, cell A4.
- Press Enter or click the Enter button on the formula bar to complete the formula.
Try changing one of the values in the formula and watch the answer to the formula change.
Excel will not always tell you if your formula contains an error, so it's up to you to check all of your formulas. To learn how to do this, read the Double-Check Your Formulas lesson from our Excel Formulas tutorial.
Filling formulas to other cells
Sometimes you'll write a formula that gets used various places within a worksheet. For example, a spreadsheet may contain several columns of numbers. Each column will contain a formula that adds all of the numbers in it. You could write the formula several times, once in each column, or you could copy and paste it into each column. The fill formula method allows you to copy a formula and fill it into many different cells at the same time.
The mouse pointer changes to a black crosshair when passed over the fill handle, or the square box in the lower-right corner of the cell.
To use the fill handle to copy a formula to a surrounding cell:
- Click the cell that contains the formula to be copied.
- Position the mouse pointer over the fill handle.
- Click and hold the left mouse button, then drag the contents to the cell that will receive the fill formula.
- Release the mouse button.
- Select the Copy Cells option in the fill formula drop-down menu.
Excel Npv Formula Year 0
The cell references in a formula are automatically updated when the formula is copied to other cells in the spreadsheet.
You can also copy and paste formulas to other cells. This is discussed on the next page.
Excel Npv
Copying and pasting formulas
The process to copy and paste a formula is identical to the process for copying and pasting text.
To copy and paste a formula:
- Select the cell that contains the formula you want to copy.
- Click the Copy button. Marching ants appear around the copied cell(s).
- Select the cell where the copied formula will be pasted.
- Press the Enter key. The formula is copied to the new location.
Revising formulas
You can revise any formula that was previously written in a worksheet.
To revise a formula using the keyboard:
- Double-click the cell containing the formula you want to revise.
- The cursor can now move left and right between the values in the formula in cell B5.
- Make the necessary changes to the formula.
- Press the Enter key or click the Enter button to accept the new formula.
Creating an absolute reference
In earlier lessons, we saw how cell references in formulas automatically adjust to new locations when the formula is pasted into different cells.
Sometimes when you copy and paste a formula, you don't want one or more cell references to change. Absolute references solve this problem. Absolute cell references in a formula always refer to the same cell or cell range in a formula. If a formula is copied to a different location, the absolute reference remains the same.
An absolute reference is designated in the formula by the addition of a dollar sign ($). It can precede the column reference, the row reference, or both. Examples of absolute referencing include:
$A$2 | The column and the row do not change when copied. |
A$2 | The row does not change when copied. |
$A2 | The column does not change when copied. |
To create an absolute reference:
- Enter the numbers you want to calculate (for example, 34,567 in cell B2 and 1,234 in cell B3).
- Create a simple formula (=B2+B3).
- To create an absolute reference in the formula, insert a $ value before the B (column reference) and 2 (row reference) in the reference to B2 so the new formula reads =$B$2+B3.
- Copy and paste the formula to an adjacent cell. The formula now includes an absolute reference to B2: =$B$2+D3.
Challenge
- Type the following information:
In cell A1, type 12345.
In cell A2, type 15865.
In cell B1, type 9347.
In cell B2, type 11942.
In cell C1, type 19348.
In cell C2, type 17103. - Create the following simple formula:
In cell A3, write a formula to add cell A1 and cell A2.
- Fill the formula in cell A3 to both cell B3 and cell C3.
- Create the following complex formula:
In cell A5, write a formula that divides cell A1 by the sum of cells A3, B3, and C3.
- In the formula defined in cell A5, create an absolute reference to all cells and rows referenced in the following part of the formula: sum of cells A3, B3, and C3.
- Copy the formula and absolute reference in cell A5 and paste it into cell B5 and cell C5.
- Note how the formulas that appear in cell A5, cell B5, and cell C5 differ from one another.
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